This is a diverse role combining accounts management, payroll, compliance, and business systems administration, with a strong focus on accuracy, efficiency, and continuous improvement.
You will work closely with the Director, consultants, and external providers to ensure smooth business operations, maintain compliance standards, and support overall business performance.
Key Responsibilities include:
Finance, Compliance & Business Administration
- Manage accounts payable and receivable
- Reconcile accounts and maintain accurate financial records in Xero
- Process internal payroll and ensure compliance with employee records and obligations
- Monitor outstanding accounts and resolve billing queries or disputes
- Support budgeting, internal cost allocation, and financial reporting
- Manage client account setup, billing details, and insurance renewals
- Maintain, monitor and administer the Business Management System (BMS) and ISO compliance.
- Conduct internal audits, manage document control, and ensure audit readiness
- Coordinate office operations, WHS requirements, and supplier management
- Provide general administrative support, including reporting, meetings, and stakeholder coordination
- Strong experience in accounts, payroll, or finance administration
- High attention to detail with strong organisational skills
- Experience using Xero (essential) and JobAdder (desirable)
- Understanding of compliance systems and internal processes
- Ability to manage multiple priorities and meet deadlines
- Strong communication and stakeholder management skills
- Proactive mindset with a focus on process improvement
- Flexible working arrangements (including remote options)
- Varied and autonomous role across two growing businesses
- Opportunity to contribute to systems, compliance, and process improvement
- Supportive and collaborative team environment
