Administrator - HOTO

Are you ready to take the next step in your construction career with a company that’s shaping the future of Australia’s built environment?

We’re looking for a HOTO  Administrator to join a nationally recognised principal contractor with a reputation for delivering iconic projects.

Based in Darwin , you’ll enjoy a stable Monday to Friday schedule while playing a vital role in major developments that leave a lasting legacy. In return for your experience, you’ll be offered a competitive salary and a clear path for career progression in a company that’s expanding its national footprint.

This is a chance to be part of something bigger. From high-profile builds to a collaborative, forward-thinking team culture, you’ll be working with people who take pride in doing things right and supporting each other along the way.

If you're someone who thrives in a structured, safety-first environment and wants to grow with a company making its mark across Australia, we want to hear from you.

Must be an AUSTRALIAN CITIZEN (eligible for defence clearance)

Main Responsibilities:

The HOTO Administrator will be responsible for administrating the takeover and handover of projects including documentation, maintenance manuals, asset and other registers as required, ensuring achievement of the desired outcome in a timely, risk controlled and cost effective manner.

• Collect and organise all required project documentation (e.g. as-builts, manuals, certificates).
• Ensure documentation meets contract handover requirements.
• Coordinate handover process with project manager and contractors.
• Confirm all tests, inspections, and approvals are completed.
• Liaise with teams and stakeholders on handover timelines 
• Provide updates to the HOTO Coordinator/Manager.
• Prepare final handover reports and close-out documents.
• Keep accurate records of handover activities and resolutions.
• Resolve any handover-related issues or discrepancies.
• Record outstanding items needing completion before final handover.
• Support post-handover issue resolution.

• Relevant qualification and/or 3+ years in a construction admin role
• Basic knowledge of construction materials and methods
• Strong verbal and written communication skills
• Good time management and ability to work under pressure
• Proficient in Microsoft Office and document management systems
• High atention to detail (did you notice attention was spelt wrong)
• Valid driver’s licence