Full-Time | Darwin
A well-established and fast-growing engineering business is looking for a Project Administrator to support its expanding operations. The company has doubled revenue year-on-year for the past three years, with strong client demand and ongoing investment in its capabilities.
This role offers genuine long-term career progression and the chance to grow into positions such as Project Coordinator, Contracts Administrator, or eventually Project Manager, supported by internal mentoring and formal training pathways.
- Energetic, fast-paced and growing environment
- Internal mentorship plus supported training (e.g., Diploma of Project Management)
- Be part of an expanding NT engineering success story with real progression opportunities
This position is a key administrative and coordination hub, ensuring project information is controlled, schedules are maintained, and processes operate smoothly in line with ISO standards.
Key Responsibilities:
- Develop and manage project documentation systems, ensuring accuracy, control and accessibility.
- Coordinate project schedules, track milestones, identify risks and communicate updates.
- Manage procurement activities including supplier engagement, purchase orders and tracking long-lead items.
- Support financial administration such as budget tracking, invoicing, variations and progress claim preparation.
- Identify opportunities to improve project processes and assist in implementing new systems.
- Ensure all project activities comply with the company's Quality Management System (QMS).
- Liaise with clients, subcontractors and internal teams to maintain clear communication.
- Coordinate meetings, prepare agendas, take minutes and track action items.
- Support sales administration, including quoting and processing small-scale parts orders.
- Strong experience in a high-autonomy project administration role.
- Experience in engineering, construction, resources or manufacturing is highly desirable.
- Skills in project procurement, risk management and document control.
- Proficient with project management software (e.g., MS Project, Simpro) and MS Office.
- Understanding of supplier/subcontractor engagement processes.
- Knowledge of project lifecycles, methodologies and basic project financial administration.
You'll work closely with the Project Manager and senior technical staff, gaining hands-on experience in contract administration, risk management and financial control. Strong performance can lead to progression into Project Coordinator, Contracts Administrator or eventually Project Manager roles.
If this sounds like the right fit, reach out for a confidential discussion or apply here.
